The President of the Y's Men's Club is its Chief Executive Officer, and as such, leads the group in formulating new plans and developing new ideas, and following through to see that those which are accepted are carried to successful conclusion.

It is highly desirable that the President:

1. Be fully conversant with the club constitution and by-laws and knowledgeable of District, Region, Area, and International constitutions and guidelines.

2. Set objectives for the term in consultation with the executive and inform the general membership accordingly.

3. Know the District, Regional, Area, and International officers.

4. Preside over all club business meetings if possible. If absent clear with the Vice-President or other officer far enough in advance to allow for a well prepared agenda. Have the secretary send you a carbon copy of the minutes in plenty of time before your next meeting. Have programs planned well in advance.

5. Preside at Executive or Board of Directors' Meetings which should be held regularly each month. See that all Club business which does not require action of the entire Club is handled in committees and cleared in executive or board meetings, with reports made to the general membership.

6. Assure that the reports on the club are sent to the appropriate individual in Y'sdom by the required dates.

7. See that reports of all committees are made regularly to the executive, board or membership.

8. Have a working knowledge of Robert's Rules of Order.

9. Start the meetings on time and closee on time.

10. Ask for Divine blessing at every club meeting and for guidance in your personal life.

11. Maintain an alert, positive attitude in presenting and conducting club business.

12. Maintain a close working relationship with the other members of the executive.

13. Encourage fun and fellowship through group singing, humour, and a fast-paced program.

14. Appoint committees early in the year and follow through to see that they function effectively.

15. Collect stamps and small fines for the Brotherhood Fund which adds to fellowship of meetings.

16. Be familiar with the International organization and its activities.

17. Participate in and encourage attendance at inter-club meetings, Area Conventions, Regional Conventions, also Regional and District meetings and the local Y Board.

18. Believe in and promote International Convention participation.

19. 19. See that the Convention or Council findings of International, Area, and Region are reported to the Club and followed up through the club programs and projects.

20. Be regular and prompt in handling all communications.

21. In serving the YMCA, find and fill relevant needs of your YMCA and community.

22. 22. Be knowledgeable of rules and criteria for District, Region, Area, and International awards.

23. Have a good Club bulletin. Use it to keep all members informed as to what has gone on and is going on.

24. Think positively. Never become discouraged. Enjoy the term as President.

SUGGESTED RESPONSIBILITIES OF THE VICE-PRESIDENT

Because of the size and involvement of some clubs in activities and projects, there may be more than one Vice-President, in which case specific duties are allocated to each.

However, generally this position is considered the "President-in-training" and the incumbent's time should be utilized in the best possible manner in order that the Vice-President can learn to effectively "lead" and "coach" the executive and the club during the ensuing year.

Therefore, it is highly desirable that the Vice-President:

1. Study all reference and training manuals that would provide detailed knowledge and understanding of Y's dom, its organization, its administration, its committees, and its activities and projects at all levels.

2. Study the records at the club and talk to Past Club Officers, Committee Chairmen, YMCA Secretary, and others to determine the potential of the Club and the members.

3. Finalize plans, set objectives and determine committees early.

4. Provide assistance to the President as required to effect a smoothly operating Club.

5. Be prepared to devote a great deal of time to the administration of the club and its activities and projects and to sacrifice time on outside activities.

6. Think positively. Never become discouraged. Enjoy the term as Vice-President.

SUGGESTED RESPONSIBILITIES OF THE SECRETARY

The efforts of the Secretary will contribute greatly to the smooth functioning of the club and the favourable appearance of the club to outside persons and organizations.

Therefore, it is highly desirable that the Secretary:

1. Be conversant with the club constitution and by-laws as well as those of the District, Region, Area, and International.

2. Know the District, Regional, Area, and International officers.

3. Assist the President in determining the objectives for the year and in choosing the committees to achieve the objectives.

4. Take and maintain accurate minutes of business and general meetings as well as those of the executive or board of directors meetings.

5. Compile and maintain a current list of members with addresses, telephone numbers and the names of Y's Menettes.

6. Compile and forward reports on the club to the appropriate individuals in Y'sdom by the required dates.

7. Attend to all correspondence promptly.

8. Report all correspondence promptly to the Executive, Directors, or general membership as the club determines.

9. Assist the President as required to effect a smoothly operating club.

The efforts of the Treasurer will contribute greatly to the establishment of financial control and stability of the club and enhance the appearance of the club to those persons or organizations who wish to receive financial aid or payment from the club.

Therefore, it is highly desirable that the Treasurer:

1. Receive and control all accounts of the club funds and administer same.

2. Keep a full and correct account of all income and expenditures and present it at each business meeting of the Executive, Board of Directors, or membership.

3. Operate the bank account or accounts of the club jointly with the signing officer of the club.

4. Remit dues to the Regional Treasurer on or before the required date, at the rates prescribed by the Region.

5. Collect membership dues and assessments and issue periodic statements to each member for dues and other financial obligations owed to the club.

6. Prepare and present financial reports to the club as necessary.

7. Prepare a budget for the club in consultation with the Executive or Board of Directors.

8. Assist the President as required to effect a smoothly operating club.

Most clubs in the Maritimes Region have a President, Vice-President, Secretary, and Treasurer who form the Executive and are elected annually. However, as club membership and/or the number of projects increase, this format changes to include additional Vice-Presidents who are assigned specific responsibilities within the club.

Also, there are a number of clubs who have a specific number of Directors who are either elected or appointed generally to conduct the business affairs of the club and subsequently report their actions to the membership. This group usually meet on a monthly basis during the club year on a night other than a regular club meeting night. This structure is found most often in only the larger clubs.

203-5203-5 PROCEDURES FOR HANDLING CLUB BUSINESS (1988-89)

FINANCIAL REQUESTS FOR SERVICE WORK

Each request is investigated by the appropriate service committee.

The service committee forwards requests to the Fund Distribution Committee for review and recommendation to the Executive.

The Executive reviews and determines the action to be taken, by either a meeting or by telephone.

The results are reported to the club at the next following business meeting.

ADMINISTRATIVE EXPENSES

The Executive reviews and determines the action to be taken, by either a meeting or by telephone.

The results are reported to the club at the next following business meeting.

Matters are reviewed and decided at an Executive Meeting or if it is determined by the Executive that a particular item requires club approval, then it will be brought before a club meeting for decisions.

PROCEDURES FOR HUMAN CRISIS & TIME OF FAST COMMITTEE 1988-89

To ensure that financial assistance is provided from the Epsilon Y's Men's Club in an appropriate and responsible manner and in amounts based on greatest need, the following procedures are approved.

IMMEDIATE - Eg. Fire, Family Crisis re Food, Heat, Power, etc.

PROCEDURE - The committee decides and requests that the club Treasurer prepare a cheque accordingly.

AMOUNT - Up to a maximum of $250.00 for each case from a budget of $1500.00 for this type of necessity.

MID TERM - Eg. Family Financial Problems, Requests from individuals for financial assistance, etc.

PROCEDURE - The committee checks: with the individual and/or other agencies to determine the extent of the need, and sources and amounts of other assistance; with appropriate governmental agencies to determine if assistance can or is being provided. The results of this investigation are passed to the Fund Distribution Committee if financial assistance is determined to be required.

AMOUNT - Human Crisis & Time of Fast Committee recommends amount to Funds Distribution Committee, or either the Executive or the general membership at a regular meeting depending upon the urgency of the request.

LONG TERM - Eg. Disasters in any part of the world such as food, famine, earthquake, etc.

PROCEDURE - The committee conducts an investigation appropriate to the specific need.

AMOUNT - Human Crisis & Time of Fast Committee recommends amount to Funds Distribution Committee.

208 REPORTING PROCEDURES

The following reports are prepared in the club by the President or a delegate and are forwarded to specific individuals in the Region:

A report on club membership, programs, activities, committees, attendance, etc. is forwarded to the Regional Director, the Regional Director Elect, the Regional Secretary, all of the Regional Service Directors, and the District Governor concerned. See copy of form in Appendix section entitled "Monthly Report".

A report on club activities to the local Y Board, if one exists in the community.

SEMI-ANNUALLY

Report on club membership, dues, etc. to the Regional Treasurer.

Report on club activities to the Regional Convention.

Reports on specific topics to Regional Service Directors.

Reports on club activities to Regional Council Meetings and District Meetings.

To improve our knowledge, understanding and to cultivate international brotherhood is the foundation on which Brother Clubs are built.

Usually it begins with a Brotherhood Fund visitor or at an international convention. New friends are made. They are interested in exchanging club bulletins and personal letters. It expands to pictures, cassette tapes and on occasion, exchange visits.

Brother Club relationships are many and varied. Some people may have to translate letters from an unfamiliar language. Some clubs exchange gift items which are sold by club members - a practice which is profitable to both clubs.

But the main intent is for people of different cultures and climates to share together in order that we might understand and appreciate the contribution each makes in the world that must house us all.

Brother clubbing joins in partnership two (2) clubs each located in different countries for their mutual benefit and better understanding. It is a program designed to assist Y's Men to know better and exchange ideas between Y's Men's Clubs whether over the closest border, or across the Y's Men's World.

It's simple. Contact your nearest Area Coordinator for International Brother Clubs or its International Director. Your District Governor or Regional Director can provide the address. Request that your club be joined with another club and if possible please give the Area of your club's preference.

Certainly, and whenever possible the International Director or Area Coordinator will grant the request of your choice providing that your preference accepts and responds to your club's request. This is not alwayspossible sometimes because language difficulties create a problem in accepting the required invitation. In this case patience is important and the Brother Club Director will try to fulfill your request with a compatible club in the area you had requested.

Select a committee of reliable and enthusiastic members led by a capable chairman. This committee should plan immediately the initial operation of the project involving as many club members as possible.

Upon establishment with the Brother Club, keep in touch regularly. Don't start with a tremendous burst of enthusiasm and then lose interest. Don't be discouraged if your brother club is slow to respond. Perseverance pays dividends; this is why enthusiastic committee members are important.

Report Brother Clubbing activities regularly to your club, share all contacts and exchanges with all club members, as well as your Area Coordinator or International Director. Use imagination to find new ways to keep the project alive and interesting.

Certainly and if a club has shown that it has successfully maintained its Brother Club, then that club can have as many Brother Clubs as they want. However, one successful partnership is preferable to two or more haphazard relationships.

This program of Brother Clubbing is a great challenge and opportunity. It ties together Y's Men from the world over, into a common purpose of Brotherhood. However, in your enthusiasm to promote this ideal, remember, countries and their people are used to many different ways of life. A quick enthusiastic response from one club may be counteracted by an equally sincere, but more cautious approach by another. When it is winter in the Northern Hemisphere, summer is in full swing in the Southern Hemisphere. The best way to carry out a successful Brother Club relationship is to make it an on-going program twelve months each year.

With good management your club will operate a successful Brother Club relationship. Don't keep it under your hat. The Brother Club Director and his team are interested in every partnership in Y'sdom,

particularly the successful ones. Keep them posted; your success can be used to publicize Brother Clubbing. It's good public relations for your club, to inspire other clubs with the advantages of Brother Clubbing.

* A strong club committee is essential.

* Never rely on just an exchange of correspondence, even the most avid correspondent can lose interest.

Use Air Mail whenever possible.

* Imagination is the key to successful Brother Clubbing, new ideas keep the project fresh and interesting.

* Learn everything possible about your Brother Club - its town, state or district, country,people,etc. If possible arrange for a knowledgeable guest speaker to address your club on this subject.

* Plan a forward program of Brother Club activity

* Exchange club bulletins and YMCA publications, magazines, journals, newspapers, slides, photos, tape recordings, video tapes, small gifts, seasonal greetings, etc. Don't overlook simple items - trade and business in your country may be of great interest to your Brother Club.

* Encourage members of each club with similar vocations or professions to exchange ideas, experiences, etc.

* Send newspaper cuttings of items relating to the country of your Brother Club; everyone likes to know how others see them.

* Send news cuttings which gain publicity for your club or YMCA.

* Compile a set of slides depicting the everyday life of your average member, illustrating club life, home and family, work, recreational activities, etc. and combine with a descriptive tape recording. Send the set to your Brother Club and request them to do likewise.

* If a member of your club or community travels abroad try to arrange a visit to the Brother Club; this can be a wonderful stimulus to Brother Clubbing.

education and development. It has few rivals in breaking down the vicious barriers erected by diverse creeds, castes and cultures throughout the world. It is a leading foe of international and inter-racial injustice, and thus a powerful factor for world peace, always extolling, never disparaging true patriotism.

The central purpose of the Y's Men is to serve by diligent, active, personal and united effort in carrying forward every phase of the program of the Young Men's Christian Association.

Third. To be a Y's Man means to be World Minded. In many cities of Europe, Asia, Africa, Australia and the Americas there are Y's Men's Clubs, all imbued with the same idealism, all working quietly and earnestly for the same objectives, one of which is "To achieve Christ's ideal of international and inter-racial justice."

We hold that "The measure of a man is the breadth of his horizon." One who is indifferent to international or inter-racial injustice, who is so immersed in local affairs he is not interested in other lands or peoples, whose horizon is limited by the narrow confines of his own domain - such a man is too small; he does not measure up to the standard of the Y's Man, whose horizon is world-wide.

Fourth. To be a Y's Man means "To acknowledge the duty that accompanies every right." This motto was adopted by the Y's Men because of the tendency of most people to insist upon full enjoyment of all their rights while remaining oblivious to the corresponding duties giving validity to such rights.

Just as the green light giving right of way to traffic on a one way street must have a corresponding red light to warn traffic on the cross-street of its duty to stop, so every right we enjoy is founded upon a corresponding duty.

TO BE ENTHUSIASTICALLY ACTIVE (PART 5)

Fifth. To be a Y's Man means to be Enthusiastically Active. Our constitution says there shall be but one class of members - active. The fellow who absorbs his fill of food, fun and information, and is too busy to give time and energy to the serious work of the club, is distinctly out of place among the Y's Men.Enthusiasm is derived from the Greek 'en' meaning 'in' and 'Theos' meaning 'God'. An enthusiast was a man with God in him. The enthusiastic activity of the Y's Men does not mean doing things noisily; it means a continuously inspired activity. A Y's Man is active with God in him.

Varily, it means something to be a Y's Man; to be an idealist, to be loyal to the Y, to be world minded, to emphasize not rights but duties, to be enthusiastically active. If this is the basis upon which you seek your membership you will so signify by raising your hand and answering in the affirmative, thereby pledging your devotion to the ideals and purposes of the club.

(Pause for reply)

THE Y'S MEN'S EMBLEM (PART 6)

Having made this public avowal you are now entitled to wear the emblem of the Y's Men. (Hand lapel button to each candidate; if installing a club have an emblem on the wall, and direct attention to it). You will observe the emblem consists first of a triangle, the symbol long employed by the Y to denote its three-fold program of spirit, mind and body building. In the upper border of the triangle appears the word "international" indicative of the scope of our brotherhood and the breadth of our purposes. Within the triangle you see a golden star shedding rays of light on the name "Y's Men's Club". This star symbolizes the Star of Bethlehem which nineteen centuries ago guided the Three Wise Men of the East to the Christ Child. Even as the Star of Bethlehem served as a guide to the Wise Men of the East, so may the golden star in this emblem, representing also the ideals of our club, serve as a constant guide to the Y's Men of today and lead them to a true realization of the nobility of unselfish service.

I am grateful to pronounce you Y's Men - which is, being interpreted, Men (and Women) of and for the Y - and I rejoice to extend to you on behalf of all Y's Men everywhere the handclasp of Y's fellowship.